Equipment

Post

Equipment purchases on a sponsored program must be purchased and disposed of per the requirements outlined in the award document.

Equipment Use Policy on Federally Sponsored Projects (RA70)

Permanent Equipment Transfer Letter

Temporary Equipment Transfer Letter

Disposal of University-Owned Equipment, Supplies and/or Materials (BS15)

Acceptability and Evaluating of Services, Equipment, or Property Donated to Federally Sponsored Projects (RA50)

Accounting for Capital Equipment (CR2019)

Procedures

  • EQUIPMENT ACQUISITION: 

 

 

 

 

 

 

 The University acquires ownership or custody of equipment through several methods; purchases, gifts, leases, fabrication and miscellaneous additions. 
For general information related to acquisition methods, and control procedures, clickHERE and refer to section II (Acquisitions). 
For information pertaining to the acquisition of Government-owned property and related procedures, click HERE and refer to section II (Furnished or Acquired)
  •  CAPITAL EQUIPMENT
To know more about Capital Equipment clickHERE and refer to section I B (Definition of Capital Equipment)
Accounting for Capital Equipment(CR2019)
Depreciation and Usage Fee Guidelines(CR2068) 

 

 

  • UNIVERSITY FABRICATED EQUIPMENT
Click HERE and refer to section II F (Fabricated Equipment)
  •  EQUIPMENT RECORDS
Click HERE  and refer to section III (Equipment Records)
  •  PHYSICAL INVENTORIES
Click HERE and refer to section IV (Physical Inventories)
  • DISPOSAL OF EQUIPMENT
Click HERE and refer to section III G (Disposals)
Policy BS15, Disposal and Purchase of Obsolete, Surplus or Scrap University-Owned Equipment 
  •  END ITEM DELIVERABLES
Department of Defense awards require a DD 250 form to be completed when End Item Deliverables (EID’s) are built and are shipped to the sponsor at the conclusion of the award.  For more details click HERE and refer to section II G (Tagging or Identification)
For instructions on completing a DD 250 form and the editable form can be accessed at the following links:
DD 250 Instructions and Form 
  •  TITLE OF OWNERSHIP
The title of ownership to equipment is based solely on the award terms which have been negotiated into the agreement and is usually reflected in the Award Summary.