Personnel Types

Academic - rankings can be found in Definitions of Academic Rank (HR21)
 

Graduate Assistantships

  • There are three appointment types: Quarter-Time, Half-Time, and Three-Quarter-Time
  • Duration: The expected duration of assigned tasks is the same for all graduate assistants within the same type. Thus, for all quarter-time graduate assistants, irrespective of stipend, 10 hours of regular work per week is expected; for all half-time assistants, 20 hours; and for all three-quarter-time assistants, 30 hours. A semester normally consists of 18 full weeks, and extended summer session consists of 14 weeks.  
  • Terms of Offer 
  • Table of Stipends to Graduate Assistants and Postdoctoral Appointments
  • Summer Tuition Assistance Program

Helpful Hints: Graduate Appointments and summer wages should NOT overlap, especially if both are being paid from federally funded projects/awards.

  • Tuition should follow stipend; the tuition amount CANNOT exceed the stipend to tuition ratio. Please see the examples below.
     

    Example Stipend Tuition
    #1 415-19/48WJ - 100% 415-19/48WJ - You can charge 0-100% of tuition to the award
    #2 415-19/48WJ - 50% 415-19/48WJ - You can charge 0-50% of tuition to the award
    #3 415-19/48WJ - 0% 415-19/48WJ - You cannot pay tuition to the award unless specified in the award

    **Any remaining tuition balance may be distributed to general funds, GIA, endowments, gifts, etc.**

For more information please see Graduate Assistants (PR06)

 
Fellowships

    • See the Payment policy for Fellows and Scholars (PR03)
    • Fellows may not be paid to a sponsored award unless funds were specifically provided in the award for the fellowship.
    • Fellows tuition is not to be distributed in the Pay & Effort system, but should be charged per semester via JVDP from the Bursar's Office.
    • Fellows do not  incur fringe benefits. They may receive health insurance which is coordinated by the units financial officers. Please clickhere for University Health Services (UHS) rates. 

Postdoctoral Appointments (HR68)
 

Wages and Fixed-Term II

Administrative Staff

Executives

  • Examples of Executives are the President of the University, Provost, Sr. Vice President for Finance and Business/Treasurer, Vice Presidents, Deans of academic colleges, and other senior leadership positions as determined by the President
  • Executive salaries CANNOT be charged directly or cost-shared to an award because they are included in the F&A base.
  • Compensation for Academics and Executives (PR10)