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Issuing Subawards and Subcontracts Overview

  • The first step in the subcontracting process is completion of the Subcontract/Subaward Request Form in coordination with your college/unit Contracts and Grants office or Financial Officer. The form and any necessary backup materials are then forwarded to the Office of Sponsored Programs (OSP), which will prepare and issue the subcontract/subaward (subagreement).
  • Prior to issuing the subagreement, OSP may request evidence of the subrecipient's capacity to properly manage the funds (i.e., a copy of an audited financial statement or an A-133).
  • Refer to GURU policies RA16 and RA19 for procedures related to the administration of subcontracts and subawards, respectively.
  • Upon full execution, it is the college/unit and Principal Investigator’s responsibility to manage the subagreement.  The Principal Investigator (PI) is responsible for monitoring the subrecipient’s progress and approval of invoices to ensure the costs are appropriate and commensurate with the work performed.  The PI is responsible for signing the Technical Release form accepting final deliverable and technical performance.
  • Following completion of the subagreement, OSP is responsible for the final review and analysis of costs incurred against the subagreement and for obtaining all required closeout documents.
Contact Us

Office of Sponsored Programs
814-865-1372 • osp@psu.edu
The Office of Sponsored Programs provides central coordination and oversight of all research awards that come into Penn State.
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Statistics

The Science and Engineering Research Expenditure Rankings for FY12 were released November 2013. This report identifies Penn State's rankings in S&E research fields and subfields. This data is based on an expenditure survey conducted each year by the National Science Foundation. Survey data from prior years can be found here.

The Annual Report of Research Activity charts sources of research funding, research expenditures, and the research activity of the interdisciplinary and technology transfer units.