Step 3: How to Submit

Components of an IRB Submission

Submissions to the IRB are made through the online application system, CATS IRB. The following components of a study submission outline the planned research activities for the IRB to review. For assistance accessing these materials, see the IRB resources on the  page. Depending on the study, additional materials may be required.

The following study documents must be uploaded with your submission in CATS IRB:

  • Study ProtocolThe central component a submission to the IRB. Refer to the Investigator Manual to determine the appropriate Study Protocol for your research.
  • Study Team Member QualificationsUse this template to describe the role and qualifications of each study team member, including education/training, experience conducting assigned procedures, etc.).
  • Consent Forms and Recruitment Materials: With the exception of studies determined to be exempt, studies require a consent form and recruitment materials. Recruitment materials include ads, handouts, scripts, etc. See the Investigator Manual for further guidance related to recruitment.
  • Grant applicationSubmissions for research that is externally funded must include any grant application/proposal.
  • Other supporting documents: Supporting material(s), such as data collection instruments including but not limited to

    • screening documents
    • interview questions
    • video/audio/written stimuli to be viewed by participants
    • questionnaires
    • surveys 

Study Submission

Once all components of a submission are complete, the next step is to officially submit to the IRB. As a reminder, all required components of a submission should be uploaded in CATS IRB.

Saving the submission after all materials are uploaded DOES NOT SUBMIT to the IRBThe PI or PI Proxy MUST be the one to submit. Successful submissions will no longer appear in “My Inbox.” Additionally, completed submissions will move from “Pre-Submission” to “Pre-Review” in the study workspace flowchart as pictured below.

Pre-review flowchart.png

Submissions are assigned to an IRB Analyst based on the first letter of the Principal Investigator’s last name. The IRB Analyst is the primary contact for each study submission. IRB Analysts pre-review of the materials submitted and the determine the IRB category, as well as necessary next steps. Find your IRB Analyst.

What's Next?

Learn about what happens in the review process in Step 4.